It’s very easy to setup Qualtrics as a signup form, and I’ve found this to be a far more efficient method than many of the other participant signup systems out there.
I often use Qualtrics when asking participants to sign up for experiment sessions and it works terrific. The secret ingredient for signup forms with Qualtrics is an advanced little feature called Quotas (watch the video on the Qualtrics University for a full explanation).
As an example from today, I setup a signup form with 4 session for the participants to choose from. Due to computer lab constraints each session is limited to 40 participants and I only needed 100 participants altogether.
So I setup the following simple question on Qualtrics:
You’ll notice the little arrows next to those options indicating a “Skip logic” meaning that the option is tied to a predefined quota which will cause the option to no longer show up once quota is met.
So, these correspond to the following quotas :
4 quotas to match the 40 participants limit for every option and one global quota to close the questionnaire once the 100 participants quota has been met. You’ll notice a few have began signing up so the quota page will also show you how much of the quota has been filled and you can manually set or reset those quotas. You could also set yourself some email triggers, if you’d like. Haven’t tried it, but I’m guessing it’s also possible to show the quotas through Piped Text.
Hope you’ve learned something. Use Qualtrics? Let me know of your little tricks.